Pend Oreille Country is located in North Eastern Washington, on the boarder of Northern Idaho and Canada, with Newport, Washington being the County seat. We are just miles from major cities such as Spokane, Washington and Coeur d’Alene, Idaho. We offer rural living, fantastic recreational opportunities, and beautiful scenery! In short, Pend Oreille County is a great place to live, work, and play.

POC Job Description – Deputy III

Salary: $3,175.05  – $3,569.85 per month DOE. 

Eligibility for health, HRA Veba, voluntary dental, and vision coverage, PERS retirement plan options, subject to plan terms. Eligibility for company-paid benefits such as life insurance, short and long-term disability, subject to applicable waiting periods. 11 County paid holidays.

JOB SUMMARY: Participates in all daily operations and activities of the Treasurer’s office to help ensure that all statutory functions of the Treasurer’s office are accomplished. Emphasis placed on balancing, auditing and reporting. Direction and/or assistance is provided to others regarding various accounting and computing procedures. Knowledge of local, state, and federal regulations is required. Supervision of and assistance to Deputy I and Deputy II is a duty of this position. Works cooperatively and effectively with the public and other employees. This position is non-exempt, and subject to a collective bargaining agreement.

SUPERVISORY RESPONSIBILITIES: Supervision of and assistance to Deputy I and Deputy II is a duty of this position.

 ESSENTIAL FUNCTIONS: 

  1. Assists in the oversight of the day-to-day operations of the Treasurer’s Office to ensure segregations of duties.
  2. Assists with mail and related correspondence including returned mail, search for taxpayers and mail tax statements.
  3. Must have a working knowledge of all aspects of the Treasurer’s office including but not limited to investment of funds, bond payments, remits, wiring of funds, bank transfers, revenue receipting, remote deposit, and all aspects of warrants.
  4. Responsible for processing accounts payable for the Treasurer’s Office.
  5. Provides back up support to other positions in office in case of work overload, including but not limited to cashiering, customer service in office, by phone and mail, investment processing, and cashbook balancing.
  6. Responsible for remits and bond payment process. Assists with input and balancing of same.
  7. Assists with verification and billing of taxes, LIDS and any assessments billed through the county.
  8. Preparation of weekly financial report of current expense for the County Commissioners.
  9. Responsible of all aspects of warrants, (issued, redeemed, voids, cancellations, and outstanding), maintaining and balancing warrants for all districts.
  10. Responsible for verification of electronic fund transfers (EFTs) and bank account journals for all districts.
  11. Participates in the continual balancing of the cash book and bank accounts in conjunction with others.
  12. Monthly recap of bank statements.
  13. Responsible for supplements including input and/or verification of all aspects of adjustments to tax rolls and related correspondence which may include refunds.
  14. Assists with bankruptcies and tax foreclosure as directed.
  15. Provides back-up for Mobile Home Moving Permits to include providing information on location of the mobile home, both before and after the move, obtain current address, notify new County Assessor’s office, provide to our Assessor’s Office, collect advance tax (if applicable), and prove taxes are paid before permit is issued.
  16. Real Estate Excise Tax Affidavits to include thoroughly reviewing the completion of the excise tax affidavit and legal document that is presented for processing. Ensures that required back-up documents are received per state laws and that correct WAC Codes are appropriately used, according to the Washington State Department of Revenue guidelines pertaining to excise tax. Calculates excise tax on affidavits to confirm the correct amount of excise tax to be collected. Monthly upload of excises to the state.
  17. Audit Sales and Use, Hotel/Motel tax reports from the Department of Revenue monthly.
  18. Knowledge and working ability of the final balancing and preparation of monthly reports and tax distributions for all county departments and taxing districts which includes reports to school districts and various reports to the State and other counties.
  19. Will be cross trained as a back-up for the Deputy I, Deputy II, and Treasury Manager positions if there is an absence. Including being able to perform the daily morning routine of each position.
  20. Supervision of Deputy I and Deputy II is a duty of this position. Direction and or assistance is provided to others regarding various duties.
  21. Performs other duties as assigned by Treasurer to maintain internal controls and even workflow with the department.

KNOWLEDGE AND ABILITIES:

  1. Three years responsible clerical experience with accounting background.
  2. Experience with Microsoft Office programs and database software.
  3. Ten-key by touch and accurate typing skills.
  4. Excellent public relations skills.
  5. Ability to work with accuracy and attention to detail and in a timely manner with little supervision.
  6. Ability to work as a team and independently to better service the public.
  7. Ability to read, speak, and write the English language.
  8. Working knowledge of county government and/or experience in finance, accounting, auditing and reporting preferred.
  9. Knowledge of government financial practices and governmental principals, theories, and concepts to include compliance with Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB), Washington State Budgeting, Accounting and Reporting System (BARS), and other reporting and disclosure requirements pertaining to the County and County Treasurer’s office preferred.

 EDUCATION AND EXPERIENCE:  High School diploma or equivalent. Three years’ experience in general accounting, data processing, and other work experience which demonstrates the ability to perform the functions of this position. Technical or education training in a related subject matter may be substituted for the required work experience.

 LICENSES AND OTHER REQUIREMENTS: Must successfully pass a background check, credit check, a driving record check, pre-employment physical and a drug test, and be bondable.