Pend Oreille Country is located in Northeastern Washington, on the border of Northern Idaho and Canada, with Newport, Washington being the County seat. We are just miles from major cities such as Spokane, Washington and Coeur d’Alene, Idaho. We offer rural living, fantastic recreational opportunities, and beautiful scenery! In short, Pend Oreille County is a great place to live, work, and play.

Job Description PW Office Manager-Cost Accountant-10.2022

Salary: $4,470.14 – $5,020.99 per month DOE. 

Eligibility for medical insurance, dental and vision coverage, WA State PERS retirement plan options, subject to plan terms. Eligibility for County paid benefits such as life insurance, long-term disability, subject to applicable waiting periods. 11 Company-paid holidays.

BASIC FUNCTIONS: Manage, assign, coordinate and oversee the front desk clerical, customer service and Road Department accounting work activities. Develop, manage and direct accounting and budget policies and procedures for all Road Department funds in order to provide information for the effective fiscal management of the Department.  Prepare and review comprehensive set of accounting records for the Road Department and ensure these records are in compliance for Federal and State audits. Sit on various committees within the County to represent the Road Department Must be able to maintain confidentiality and work with little to no supervision. This is a non-represented, exempt position.  Works cooperatively and effectively with the public and other employees.

SUPERVISION EXERCISED

Supervision of others and conflict resolution are essential functions of this position.  Routinely supervises, mentors and counsels front desk accounting and clerical staff.

QUALIFICATIONS:

  1. High school diploma or equivalent.
  2. Associates degree in accounting or equivalent in training and experience. Required
  3. Five (5) years’ experience in computer cost accounting procedures, double entry accounting, accounts receivable/accounts payable, inventory control, purchasing and report preparation.
  4. Familiar with governmental accounting techniques commonly used by Washington State Counties
    and Cities. Required
  5. Five (5) years supervisory and conflict resolution experience required.
  6. Leadership and strong communication skills.
  7. Must successfully pass a background check, driving record check.

ESSENTIAL JOB FUNCTIONS:

  1. Manage and supervise the front desk accounting and clerical staff.  Perform training, supervision of work activities and complex project support.  Collaborate in hiring and discipline. Backfill as needed to cover vacations and sick days.
  2. Prepare and administer annual performance reviews.
  3. Ensure appropriate office staffing to provide efficient and courteous customer/public service as well as to ensure that internal controls can be maintained. Approve and maintain leave time schedules.
  4. Provide cross-training to ensure coverage during personal leaves and absence due to training.
  5. Review and make recommendations regarding financial management of all funds under Road Department oversight. Direct and participate in the development and administration of Road Department budgets.
  6. Prepare Road Department budget by gathering information and input from the Public Works Director, engineering and field staff regarding projects and goals to be accomplished during the budget cycle and using that information to prepare a budget for the review and approval of the Public Works Director.
  7. Oversee and schedule Road Departments’ DOT drug testing program.
  8. Maintain a comprehensive set of accounting records for the Road Department.  This includes accurate and timely accounting for revenues and expenditures and involves such tasks as verifying, coding, posting of accounts and periodic balancing.  Substantial detail is involved in cost accounting including calculation of wage rates for different types of work, calculations of equipment and materials and allocation of expense to various accounts.
  9. Prepare accurate monthly and annual reports of Road Division revenues and expenses as well as, monthly budget reports and accounting of Road Department investments.  Prepare annual reports to satisfy all reporting and audit requirements.
  10. Prepare accurate road project grant accounting reports and requests for reimbursements from the grant programs.
  11. Prepare and understand detailed cost reports for road projects.
  12. Serve as an active member of the County’s Safety Committee.
  13. Prepare reports and provide updates to Board of Commissioners and other elected officials.
  14. Provide outstanding customer service.
  15. Perform other work or sensitive projects as assigned by the Public Works Director

WORKING CONDITIONS:

Work is performed in an office setting with periods of standing, sitting and kneeling.  Hand-eye coordination and fine manipulation skills are necessary to operate computers and various office machines.  This position also requires good listening skills and occasional lifting of up to 50 pounds.  Regular and punctual attendance is required.  Because of the nature of this position, duties must be performed during regular hours within the department (no telecommuting).

BEHAVIORAL STANDARDS:

Respectful, courteous, and friendly to customers, other County employees, and County leadership. A team player that helps the organization meets its objectives. Takes initiative to meet work objectives. Effectively communicates with customers and other County employees. Gets along with co-workers and managers. Positively represents the County, maintaining the trust County residents have placed in each of us. Demonstrates honest and ethical behaviors.